Clover

My foray into start-ups aka I can move fast, but I actually do need time to be thoughtful and strategic.

Role: Content manager
Clover helps out small businesses make money, track inventory, provide customer loyalty programs, and customize their point of sale (PoS) systems to work with all their backend systems.

As content manager I touched everything a customer or a developer saw – website, PoS OS, Android apps, packaging, manuals, help center, newsletters, and emails. I created style guides, UXW processes, and content curation guidelines.

Why the rush?

The challenge: The content team was always being caught behind the 8-ball. My team was working 10 hour days but we couldn’t keep up.
One of our biggest challenges was pushing release notes and help center articles for training to Customer Support team and our users when the actual software release was pushed.

After waiting in the office until 10p one night just to see if a feature release was actually happening I realized that something needed to change.

As I dove in I found 2 conflicting beliefs:
1- Our business owners are too busy to do in-depth training and reading on our point of sales systems and 100’s of apps in the Clover ecosystem
2- Release notes and help articles are the main sources of training and information about new features

To fix that, I created an editorial calendar that unhooked the release dates of the actual features and the help center articles. Since these features were being developed according to our roadmap and OKRs, the content needed to happen, it just didn’t need to be attached to the release schedule.

Semi-integrations

The Challenge: Clover was first-to-market with a semi-integration strategy as an add-on to current and new merchant’s point-of-sales systems.
The complex topic of integration, coupled with PCI compliance around chip cards made the project challenging to explain in layman’s terms.

I worked very closely with stakeholders, SMEs, and the Project Manager to define the tone and content for this project.

About Paula

7.2018 – I’m on the Cloud Identity team working with some of my former friends/teammates from the Payments team. I’m working on the admin console as well as updating foundational guidelines and helping our amazing techwriters cross-train in UX writing. I’ve also co-taught a UXW training for non-writers.

7.2017 – I joined Intuit’s QuickBooks Online team to write for a QuickBooks Online. I ended up working on a lot of foundational projects across the org as well as creating the GDPR microsite.

7.2016 – I was super delighted to join Google’s payments platform team as the UX writer. I worked closely with my ENG and PM partners to ensure the best possible global payments experience for our customers and internal users. I’ve participated (and loved) 3 different design sprints.
I was also a member of the Scribbler team that creates Google’s Doodle blog.

2.2016 – I was the Sr. Content Manager in UX for the almost not-a-startup, Clover Network. They never had a content department before, and I worked to build a nimble and collaborative Content Team. I created content, processes, and guides for designing, writing, and governance, as well as training the jr. writer. I created a UX library for the entire company to use.

2015  – I was a Sr. Content Strategist in UX & UX lead at Bank of the West. Our UX team operated as an internal agency and handled all the projects for Digital Sales across all channels. I worked closely with everyone. We stood for our users and pushed back when necessary for the best possible customer experience.

2014 – I was a Global Content Designer with PayPal in the User Experience department. I was on the merchant on-boarding team. Our goal was to give merchants of all size, all around the world, the best possible introduction to PayPal.

I worked on multiple merchant flows including our Partner experience and the radical re-design of the PayPal Payments Pro experience. I loved being in the Usability lab and seeing how my content tests with actual customers and being able to write new content on the fly with the developers to see how it tests.

2013 – I was the sole copywriter at VUDU, a Walmart company. I worked on the new brand and editorial guidelines for their brand refresh, as well as the UI and web copy for the website refresh.

2012Rosetta (formerly LEVEL Studios) asked me to come back and work on a special internal project for Apple.

I had a great time in the six months I spent at Yahoo! with the Small Business Department.

2011 – At LEVEL Studios, I wrote a new website for Skype’s business division, and a dozen email templates for Skype customers.
I refreshed Apple’s microsite – Apple Store for Education Institutions.
I also wrote a micro-site for Cisco/Linksys’ Wireless Home product line. I edited the website for Steven Soderbergh‘s Contagion.

2010 Monster Cable Products was focused on becoming a dynamic lifestyle brand with a variety of consumer electronic products that year. Using my background as a gamer and Sci-fi fan I created the content strategy and wrote the majority of the product copy for the TRON family of products for an amazing micro-site.

And almost a year later I was invited back to help out with to write more micro-sites and sales collateral.

I’ve had two separate contracts with The Men’s Wearhouse to support bringing a brick and mortar store online. I helped develop the brand’s voice and tone. It was a blast to work in the photo studio while the clothes were being prepped and shot while we were writing.

2008 – At Logitech, I was part of the team that handed the change in brand voice. I worked closely with different international business units to support a variety of new products as well. I designed the content strategy for the lifespan of a product throughout web, marketing, retail parters, regional changes, and packaging.

2007 – My 18 months at Walmart started in consumer electronics and ended as the writer for the Baby department. I wrote the majority of my copy straight from the samples. My office was often full of racks of baby clothes and merchandise. By the time I left, my contract had been renewed 3 times.

Intuit

Role: Sr. UX writer
The challenge: Small business owners needed a way to track everything for a project in one place in QuickBooks Online – invoices, receipts, payments in, payments received, and a way to invoice in installments. We created a new feature called “Projects” and a new style of invoicing both of which had to be able to scale globally.

We led our own global research sessions, following Intuit’s principle of moving quickly and failing fast.

Special projects

GDPR

The challenge: Intuit was running out of time to get GDPR into effect by the legal deadline. And They didn’t have a dedicated UX team to work on the project.

I was pulled off my team and asked to take over & lead the design & writing for the GDPR site to ensure we hit the deadline set by European law. We had a very small team – a special projects design manager who managed the relationships, myself, and a remote designer.

In order to develop user flows from laws we had to approach this very differently.

Realizing that Americans often think (or don’t) about privacy very differently from the rest of the world, we focused on international research. We relied on the UK team to interpret our designs and pass along recordings and findings.


Considerations:
Most of our team was scattered around the world which added to the complexity. Only myself, my team lead and our Privacy counsel were based in Mountain view.

We had to develop this in tandem with Care who had no way to foresee what kind of impact GDPR would have on them.

So in addition to the website, I created all the communications that Care would be sending to customers. And all the training materials to help the Care team handle these complex flows and customer questions and concerns about their privacy.

We had to work very closely with Engineering who didn’t know if the code bases could do what we needed to do most of all, or risk getting fined (around) $22M per infraction – actually delete customers’s personally identifiable information. Intuit has a few products, including the original one – QuickBooks, on a legacy codebase.
(Fun factthere are a ton of QB customers who get regular updates via DVD/CD.)

At some point, we committed to locking ourselves in a meeting room with our amazing privacy counsel and collaborating from dusk till dawn with all our remote partners to hit our release date.

“This project brought on a lot of complexity, ambiguity, and pivots but the teams persisted and focused to deliver in time.  From a Customer Success perspective, the CS project team was able to successfully deliver on the Customer Success components on time to ensure compliance and avoid stiff financial penalties. This included building a support model so customers get answers to their questions in a quick, efficient manner, building the needed flows and processes in systems and tools, and delivering training to over 350 European agents across the world.  The agents were able to easily manage the contacts that came in on the first day, leveraging resources available to them to help them answer their customer questions.  This is a testament to the awesome work the team has done to equip our agents with the knowledge on a sensitive and complex topic.”

Leanne Picardal-Pham, Staff Program Manager, International Care Business Partner

Foundational work

Emails, the reckoning
The challenge: Intuit has a lot going on! There’s quite a few products and teams supporting them from in-product emails (untouched in years), Marketing (external agency created campaigns), Care, Community, and Sales.
And they all sent emails to customers. Which all looked different and not always on brand. We were getting customers reporting our own emails as phishing attempts.

And the emails coming from Sales looked downright sketchy with multiple fonts, colors, sizes and messages. (Fun fact At that time Sales was following a thought leader who was a retired FBI hostage negotiator. His guidance to treat the customer as hostile, created emails that sounded needy, unprofessional, untrustworthy, and not Intuit at all.)

I was asked to bring order to chaos, to design new email guidelines and teach them to the rest of the org. In order not to become the Email Cop, I also created an email rating system to allow random testing instead of installing a tight traffic system.

Error messaging, aka “we’ve learned a lot since 404”
On the Content team, we pulled together a small team to overhaul our error messaging across products and create best practices.

Chatbot

I was tapped to help out writing CUI for the new QuickBooks chatbot